HR & Office Manager (24-40 hours)

About Quion

As a leading company in the Dutch mortgage market, we specialize in managing mortgage-related administrative processes within the financial services industry. We are now expanding with a new branch in Portugal and are looking for a HR & Office Manager.

Your role

To strengthen our brand-new branch office in Matosinhos, Porto, we are looking for an HR & Office Manager. In this position, you will report to the Operational Lead in Porto, with a functional reporting line to the HR team in the Netherlands. While you will not have direct staff management responsibilities, you will play a pivotal role in both HR processes and office operations.

What you will do

As HR & Office Manager, you will be the first point of contact for HR-related matters in Porto, ensuring smooth day-to-day processes and compliance with our standards. You will also support the Operational Lead in office and facility management. Your responsibilities include:

• Managing the recruitment process: screening applications, preparing offers, and drafting employment contracts.

• Handling personnel changes, including new hires, resignations, compensation proposals, and working time adjustments.

• Coordinating with payroll and external partners (insurance, HST provider, etc.).

• Acting as the go-to contact for colleagues’ HR questions and leave/absence administration.

• Monitoring pre-employment screening processes. Supporting ISO 27001 audits in collaboration with the HR team in the Netherlands.

• Contributing ideas to optimize HR processes.

• Overseeing supplier relationships and facility-related matters for the Porto office.

• Coordinating with procurement, facilities, and IT teams in the Netherlands when needed.

• Managing the office agenda, travel arrangements, and visitor logistics.

• Supporting reporting activities related to the Porto office and its employees.

What do you need for this position?  

• A bachelor’s degree in HR, Administration, or a related field.

• Relevant experience as an Office Manager or HR professional.

• Solid knowledge of Portuguese social law and employment legislation.

• Strong communication skills, with fluency in Portuguese and English (at least B2 level). Knowledge of Dutch is a plus.

• A proactive mindset, strong organizational skills, and the ability to work effectively under pressure.

• Confidence in building relationships and communicating across all levels of the organization.

What do we offer you?
Joining Quion means joining a growing international organization that values ambition, customer focus, and service orientation. In Porto, you’ll be part of a small, (our Porto office team currently has 8 members and will expand to 25 within the next year)  team dynamic team with the opportunity to shape our new office and contribute to our success story.

What you can expect:

• A meaningful role in a successful company driving the future of the Dutch mortgage market.

• An annual salary between € 15.721,- and € 22.447,- gross based on 40 hours per week (grading based on knowledge and experience) and including meal allowance

• A positive, team-driven culture that encourages initiative and personal development.

• In-depth onboarding and training tailored to your role.

• Room to grow, professionally and personally, within a dynamic financial services environment.

• Our office in Matosinhos, Porto is located in an easily accessible area, with nearby public parking and convenient public transport connections (metro and bus).

Interested?

Would you like to join our team in Porto? Apply via the application button!

Do you have any questions or would you like more information about the content of the position? Please contact Ad van den Heuvel (Operational Lead - Portugal) +31 6 24144504.

Hiring Proces
The procedure will consist of three interviews: one with the Operations Lead, one with our Portuguese colleague in the Netherlands, and one with the HR team based in the Netherlands.

Unsolicited services or offers from recruitment agencies or intermediaries will not be responded to.